PHI cannot leave approved systems. PrivateDocs AI runs entirely on the clinician's or administrator's workstation, so policy lookups, chart review prep, and reference summarization stay fully on-device — aligned with HIPAA, GDPR, and institutional compliance rules.
Alternatives replaced: ChatGPT Enterprise · Microsoft Copilot for Microsoft 365 · Nuance DAX Copilot · Abridge · Hippocratic AI
Summarize longitudinal notes, policy manuals, and reference PDFs where PHI must stay inside approved systems — not in a consumer chat product.
Add institutional policies, formularies, device manuals, and supported PDFs to the desktop app. Advanced Parsing can OCR image-only PDFs.
Files are embedded and stored in a local ChromaDB vault on the user's machine. No PHI, no prompts, no embeddings leave the device.
Look up contraindications, dosing ranges, or policy language with answers cited to the source paragraph in your uploaded references.
Because nothing leaves the device, workflows align with HIPAA, GDPR, and institutional rules prohibiting off-device patient text — no BAA required for the AI data path.
Inference, embeddings, and vector search run on the user's machine. No vendor data path to audit.
Every response links back to the exact source paragraph or row, so verification never means re-reading the binder.
Retrieval pulls only the relevant chunks per query — your index can be terabytes, not pages, with no per-token billing.
For the AI data path, a BAA isn't required — no PHI, prompts, or embeddings ever touch PrivateDocs AI infrastructure. The only thing that traverses our servers is the lightweight account and billing flow, which can be reviewed under a standard agreement. The document workflow itself is fully on-device.
Yes, when used by authorized staff on hardware they already control. Longitudinal notes, lab results, and reference PDFs can be queried and summarized with citations — without uploading PHI to a consumer chat product.
After setup and activation, core inference and vector search can run offline. Confirm document parsing and OCR requirements for the specific environment before deployment.
Every answer links back to the source paragraph in the uploaded policy, formulary, or manual. Reviewers can verify a contraindication or dosing range against the original document without re-reading the whole reference set.
$249 one-time license. No recurring fees. Document content stays local for AI processing.
Chat with supported data-room files — NDAs, purchase agreements, and disclosure schedules — without sending document content to a third-party AI cloud.
Layer 10-Ks, earnings commentary, and CSV data extracts into one analytical surface — with Chinese walls intact.
Query experiment logs, regulatory submissions, and internal memos without publishing trade-secret drafts to a hosted cloud assistant.
Drop the client's data room, working files, and prior deliverables into a local vault — and ask cited questions without breaching the engagement letter.